We are there for you in so many ways on your wedding day. Not only do we offer the typical tasks included in a wedding coordination package, we also go above and beyond to help you. If you have been debating whether or not you need a day of coordinator to run your wedding, just take a look at the 100 tasks we perform for your wedding and I know you will see how valuable a coordinator can be to you! Essentially what you are paying for is two coordinator’s time, for unlimited hours on the wedding day. So as long as the task list you need us to complete is possible in the amount of time allotted by the venue, we are happy to do anything for your wedding day!

Your day-of wedding coordinator can…

1. Create your timeline
2. Go through all your wedding information to make sure everything can happen
3. Do a venue-walkthrough with you so we understand the space
4. Week-of confirmation and final timeline communication with all vendors
5. Run your rehearsal
6. Pick up floral arrangements (as long as they fit in our vehicle)
7. Pick up desserts (as long as they fit in our vehicle)
8. Pick up your linen/decor rentals (as long as they fit in our vehicle)
9. Deliver morning-of breakfast
10. Deliver morning-of coffee 
11. Control access to bridal suite
12. Deliver lunch
13. Handle any last minute weather pivots
14. Keep all vendors on timeline and alert you and your bridal party and family of start times
15. Handle day-of decisions and improvisations
16. Provide all emergency kit essentials
17. Set up tables and chairs
18. Lay linens (guest tables or just special tables)
19. Double check chair and table numbers are correct
20. Set out decor on special tables
21. Set out all decor on guest tables
22. Set place settings/glasses/napkins on each table
23. Set out favors on each table
24. Set out floral arrangements 
25. Set out all signage
26. Set out place cards
27. Arrange greenery on guest tables
28. Place all menu cards
29. Install arch/arch decor
30. Intercept and give instructions to all vendors
31. Double check timeline with DJ upon arrival
32. Work with photographer to coordinate first look
33. Shovel snow
34. Mop mud
35. Sweep dirt
36. Make sure any rouge vendors actually do their job
37. Run ceremony sound (if equipment is provided and there is no DJ)
38. Pin on boutonnieres
39. Coach the flower girl/ring bearer
40. Reserve family seating for ceremony 
41. Set up unity ceremony
42. Place all programs
43. Pass out programs
44. Make sure guests fill the front aisles
45. Wipe off ceremony chairs after rain
46. Move guests to ceremony/cocktail hour/into reception
47. Cue all bridal party and vendors for ceremony
48. Fluff your train and veil before you head down the aisle
49. Help line people up for family photos if no second shooter
50. Pet sit during photos
51. Bring you a water after the ceremony
52. Hold on to marriage certificate
53. Light candles
54. Monitor escort card tables
55. Save you appetizers
56. Find seats for guests who forgot to rsvp
57. Monitor gifts/cards table
58. Pass out any final payments/tips
59. Take care of any special guest needs
60. Monitor photo booth/polaroid guest book
61. Monitor appetizer station
62. Carry your train
63. Bustle dress (if given video ahead of time) 
64. Cue reception entrances
65. Bring you drinks
66. Pour champagne 
67. Emceeing and playlist DJ (if equipment is provided and there is no DJ) 
68. Pivot timeline as needed
69. Dismiss tables if you have a buffet
70. Plate your dinner for you if you have a buffet
71. Make sure your vendors get to eat at an appropriate time
72. Bring you your comfy shoes
73. Transfer all catering leftovers 
74. Arrange/monitor dessert table
75. Confirm prime cake cutting section with Baker
76. Plate cake
77. Arrange/monitor favor table
78. Confirm all special dance/event songs with DJ
79. Record speeches/dances on your phone
80. Clear empty drink cups, disposable plates, trash from guest tables
81. Clear chargers from tables
82. Pick up any drinks/mixers if the bar runs out of
83. Clean up dance floor spills
84. Deal with sensitive family issues or unruly guests
85. Help monitor outside alcohol consumption 
86. Check you into your hotel room (if close by)
87. Help guests with shuttle access
88. Arrange sparkler send off
89. Pull around and pack your getaway car
90. Ensure you don’t forget your bouquet 
91. Communicate with shuttle driver
92. Transfer all open bottles received from bartenders
93. Save your cake top and get it safely in your car
94. Pack up gifts and cards
95. Venue trash removal
96. Load all decor into your/your families vehicle at the end of the night
97. Collect lost and found items
98. Clean up the bridal suite
99. Complete any tasks/checkout required by the venue manager
100. Advocate for your preferences to all vendors/family/guests

We are Michigan Wedding Coordinators

We have 10 coordinators based in Grand Rapids Michigan, Detroit Michigan, and Kalamazoo Michigan. We specialize in (day-of) wedding coordination. In fact, its the only service we offer! If you are looking for an expert day-of coordinator in Michigan, we would love to do a consultation with you. You can view our pricing and services here. Get to know our team here.